Project Administrative Assistant – Central Executing Unit

About the role

The Central Executing Unit of the Ministry of Finance is looking for a Project Administrative Assistant to support the IDB‑funded Program for Sustainable and Inclusive Belize. The role is a 13‑month consultancy based in the Sir Edney Cain Building, reporting to the Director and working closely with the Project Manager.

Key responsibilities

• Provide day‑to‑day administrative support, including handling phone calls, emails, photocopying, scanning and maintaining a filing log.
• Prepare and track correspondence, reports, and database updates in line with Central Executing Unit and IDB filing procedures.
• Act as secretary for Evaluation Committee and Technical Working Committee meetings, drafting minutes and summarising discussions.
• Coordinate logistics for workshops, site visits, meetings and other project events.
• Support the administrative control mechanism and grant‑disbursement tracking database.
• Assist the Project Manager with additional coordination tasks as required.

Required profile

• Associate degree in Business Administration, Public Administration, Management or related field.
• Minimum three years of professional experience, including at least two years in project administration and records management.
• Proven ability to prepare meeting minutes, correspondence and administrative reports.
• Strong interpersonal and communication skills with a proactive stakeholder‑management approach.

Required skills

• Microsoft Word, Excel and PowerPoint.
• Email and internet‑based systems.

What we offer

• Gross annual salary of BZ$24,000–BZ$25,000 plus a 20% gratuity on contract completion.
• Applicable allowances subject to statutory deductions.